About Our Customer

Established in 1976, the customer is focusing on three core businesses in Engineering and Construction, Infrastructure Concessions and Property Development, they have delivered numerous large-scale civil infrastructure projects to-date. Besides constantly challenging the status quo to go beyond our boundaries in the developments we construct, the customer endeavors to enrich the communities by positively changing the way people live and contribute to nation-building through continuous education and training.

The customer pioneered the country’s first digital industrialized building system in a move to meet the nation’s objective to adopt sustainable construction practices.

Business Challenge

As one of the largest Engineering Companies in Malaysia with more than 3500 employees in Malaysia and an ever-growing number of fresh hires, the human resources department is consistently required to collect, store and manage all sorts of documents about the employees. On average the client is handling more the 200 employment activities every month. There will be a lot of employment-related document will be submitted by the new employees starting from their interview to the day they report in. Documents such as resume, certificates for new hires and all HR related documents. Previously the documents are kept as hard copy in organized files in the premise. This takes up space at the storage room required to keep all the documents as they are growing by the day. It also took up a lot of time from the HR personal to keep all the document organized, at times this process is delayed due to the volume of documents need to be handled and this counterproductive. Handling such vast number of physical documents is not only counter-productive, time-consuming but impacts the overall cost of the hiring process. The customer is looking for a solution to archive documents to SharePoint. The volume of documents estimated per day is ranging from 4,000 to 5,000 pages.

Solution

Document Capture Solution:

• CumulsPro Browser Scan Client

  A single solution from a single cloud platform which allows the HR department to store all HR related documents for future reference and minimize the physical storage requirement by digitizing the documents to be stored in cloud.

• Microsoft Office 365 SharePoint

  The clients have already been using O365 SharePoint, the solution has integrated CumulsPro Browser Scan Client to the client’s SharePoint.

Outcome

• Save cost for filing where all the files are kept in digital format and saved in Cloud.
• Assisted to speed up all responses from stakeholders by sending notification to all relevant parties.
• Digitization of all the documents allows the customer to captures all the important information accurately and update them accordingly.
• Enable customer to analyze the data for future HR trends prediction and management decision making process.